Video 10 · 2 min
Expenses
Claims with receipts from self-service, policy limits checked as you type, manager approval, and reimbursement recorded against the claim.
In this video
TranscriptEverything the narrator says, with times
QadraHR. Expenses. Claims with receipts from self-service, policy limits checked as you type, manager approval, and reimbursement recorded against the claim.
Tobi travelled to Abuja to onboard a new client. In QadraHR he claims his costs from self-service, no forms, no envelopes of receipts. New claim, and give it a title.
Each receipt is a line. His hotel: the category is accommodation, and the policy says accommodation always needs a receipt, up to one hundred and twenty thousand naira a night. He enters the amount, and attaches a photo of the receipt.
A taxi from the airport goes on as a second line. Then he submits the claim. The total, the policy check and the receipts all travel with it to his manager.
Emeka sees the claim in his inbox, with the amount, and approves it.
Finance sees every claim in Expenses. Open the approved one, check the receipts, and record the reimbursement with its payment reference, or mark it to be paid through the next payroll run.
The policy itself is set once by H.R.: the categories people can claim, the limit per item, when a receipt is needed, and how long people have to claim.
That's Expenses in QadraHR. One company policy: categories, limits and receipt rules. Receipts attached to every line, from phone or laptop. Manager approval from the inbox. Reimbursement recorded, by transfer or through payroll.
What you'll learn
- One company policy: categories, limits and receipt rules
- Receipts attached to every line, from phone or laptop
- Manager approval from the inbox
- Reimbursement recorded, by transfer or through payroll
