Running payroll

0:00QadraHR. Running payroll. From draft to paid: calculate, review variances, approve with maker-checker controls, and produce bank and statutory files.

0:10It's month end at Lagoon Logistics. Chinedu, the payroll officer, opens Payroll Runs. Every run is listed with its status, from draft to paid, and July to September are already closed.

0:23He creates October's run: a regular run for the first to the thirty-first, paid on the twenty-eighth. A note gives approvers context.

0:39The draft already knows what changed this month: seventeen people to pay, Grace Effiong joining on the thirteenth and paid pro rata, and two pay changes, including Bisi's increment from the first of October.

0:52First, preflight. QadraHR checks that everyone has a salary, a bank account, a tax state and a pension P.I.N., and that a statutory rule pack is in force, before a single number is calculated.

1:06Now calculate. Seventeen employees, PAYE on the 2026 bands, eight percent employee and ten percent employer pension, N.H.F., and rent relief, all computed in seconds. Grace joined on the thirteenth, so her pay is prorated automatically.

1:24Before anyone approves, review. The variance tab compares every employee with last month, so Bisi's increment and Grace's first salary stand out, and anything unexpected is caught now rather than after the money has gone.

1:37Payslips can be previewed for every employee, with each deduction explained.

1:42Satisfied, Chinedu submits the run for approval. He prepared it, so he can't approve it. Maker-checker is enforced by the system, not by policy documents.

1:54Funmilayo, the finance manager, gets it in her approvals inbox. She sees who raised it, the net pay and the headcount, approves, and the run moves to the next step: the managing director's sign-off.

2:24Adaeze gives the final sign-off from her own inbox. Every decision is time-stamped, with the approver's name, in the run's audit trail.

2:51Back with Funmilayo. Locking can't be undone, so she types the run reference to confirm. Now no figure can change, and the outputs are generated: bank schedules for each receiving bank, and statutory remittances, PAYE grouped by state tax office, and pension grouped by P.F.A.

3:29Remittances shows exactly what is due to whom, and by when. Payslips are generated and published to every employee's self-service in one click, and the payroll register downloads for your auditors.

3:41When the bank confirms the transfer, mark the run as paid with the bank's reference. October is closed, and every number in it can be traced back to its rule, its input and its approver.

3:53That's Running payroll in QadraHR. Preflight checks catch problems before you calculate. PAYE, pension and NHF computed from signed-off rules. Variance against last month, line by line. Maker-checker approvals, then locked and audit-ready. Bank schedules, remittances and payslips in one click.