Video 08 · 3 min
Time & attendance
Biometric clock-ins, shifts and rosters, exceptions resolved with an audit trail, and holidays that payroll and leave both respect.
In this video
TranscriptEverything the narrator says, with times
QadraHR. Time & attendance. Biometric clock-ins, shifts and rosters, exceptions resolved with an audit trail, and holidays that payroll and leave both respect.
Lagoon's Lagos office clocks in on a ZKTeco biometric terminal. Every punch flows into QadraHR automatically, and each day is measured against the person's shift: when they arrived, when they left, hours worked, lateness and overtime.
HR doesn't need to read every row. Filter to exceptions only, and only the days that need someone to act are left. Here, a clock-in with no clock-out.
Ngozi forgot to clock out on Wednesday. Open her punches, and add the missing one, with a reason. Her line manager confirmed she left at five past five.
Save, and her day is recomputed. The original record is never overwritten. The correction sits beside it with who made it and why, which is exactly what an auditor or an employment tribunal will ask for.
Shifts define what a normal day looks like. Lagoon's drivers are moving to nights, so create a night shift: seven in the evening to seven in the morning, ending the next day, with fifteen minutes' grace and overtime after ten hours.
Then roster it. Assign the night shift to Ibrahim from next Monday. An employee's own assignment overrides their department's, and the change is effective-dated, so last week's attendance is still measured against last week's shift.
Public holidays are set once, and attendance, leave and payroll all respect them.
Finally, devices. Each terminal is registered with its serial number and gets its own secret token, shown exactly once. You can see when each one last checked in, and suspend a lost or stolen device instantly. Staff away from a terminal clock in from the mobile app, where a face check can confirm it's really them. That has its own video, module twenty.
That's Time & attendance in QadraHR. ZKTeco terminals push punches straight in. Lateness, short days and overtime computed per shift. Exceptions fixed with a reason, originals kept. Shifts, night shifts and rosters by person or department.
What you'll learn
- ZKTeco terminals push punches straight in
- Lateness, short days and overtime computed per shift
- Exceptions fixed with a reason, originals kept
- Shifts, night shifts and rosters by person or department
